Because the format you choose determines so much else, “Figuring out your method of distribution is probably the most important thing,” Williams says.ĭetermine the frequency. The newsletter might be a hard copy sent home with students, a downloadable document posted on a website, an e-newsletter emailed to a subscription list, or an email with links. Heather Williams, president of the District 75 PTO in Mundelein, Ill., suggests splitting responsibilities among a few people, such as having two or three editors responsible for a few newsletters each during the year.Ĭhoose a format. This key point person is often called the editor and may be the principal, a teacher, an administrative staff person, a parent volunteer, or a PTO officer. Talk it over with your principal and ask about any district communication rules you’ll need to consider. If your parent group produces its own, you’ll need to gather information from several sources, edit the information, build the newsletter, and work with the school to distribute it. If the school produces the newsletter, the parent group may only need to supply a column or information about events. A critical decision is whether the parent group produces its own newsletter or simply contributes to the school newsletter. The purpose guides the process and content and helps determine the audience and format. creates a sense of community and pride in the school.increases awareness about school events and activities.improves communication between the school and parents.
A newsletter gives you the opportunity to communicate key messages about your group and your school, and to present your group as a helpful and important part of the school community. Newsletters provide an accessible, predictable way to communicate with parents.
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